Quadrent, a New Zealand-based innovator in asset finance, encountered a major operational hurdle when its workforce doubled in 2024. The organisation’s compact under-building car park, which had previously served both staff and visiting professionals adequately, transformed into a daily source of frustration due to overcapacity. Seeking a practical alternative without bearing the substantial expenses of acquiring additional spaces, Quadrent implemented Deski—a flexible workspace booking platform. Quick Overview
The Challenge
As Quadrent’s team grew rapidly over the course of a year, their existing parking infrastructure fell short of addressing the company’s operational capacity needs.
The Implementation
Deski was customised to optimise space utilisation rates while strengthening transparency and access. The deployment encompassed assigning specific spaces to each department, creating sequential reservation windows, and adopting straightforward booking rules that enabled fair and organised resource allocation.
The Results
Quadrent’s 27 team members now efficiently share 12 available spaces each day. Rather than committing funds to constructing new parking infrastructure or renting additional spaces, the organisation adopted a smart booking approach and achieved significant yearly savings.
About Quadrent
The Company
Quadrent is an innovator in equipment finance, having transformed industry standards since 2002. With a presence across New Zealand and Australia, Quadrent manages approximately $30 billion in lease portfolios while championing sustainable resource management practices that reduce environmental waste by up to 90%. Committed to the philosophy of “different, simpler, and better,” Quadrent works toward meaningful advancement in finance and technology through transparency, operational effectiveness, and environmental responsibility.
Environmental and Social Responsibility
The company’s overarching mission emphasises enabling sustainable growth through technological innovation. As a certified B Corp, Quadrent integrates ethical responsibility and environmental stewardship into its fundamental business structure. This philosophy nurtures an organisational culture oriented toward stakeholder prosperity, ecological preservation, and lasting positive results.
The Challenge: Scaling Operations and Parking Constraints
Quadrent’s rapid growth created significant parking difficulties. Team members faced challenges securing available spots, often resulting in vehicles blocking one another, resulting in congestion and workplace tension. The absence of organised car park management strategy disrupted workflow efficiency and posed risks to employee morale and satisfaction.
The Solution: Deski’s Intelligent Booking Platform
Rather than investing in expensive infrastructure expansion, Quadrent opted for a software-based approach to optimise their existing car park capacity. Following evaluation of competing solutions, the organisation chose Deski for its straightforward functionality and sophisticated support for multi-departmental sharing arrangements.
Matt Archer described the selection criteria:
Deski’s Configuration and Deployment
The platform was configured to support Quadrent’s organisational framework and facilitate growth as the company scales:
- User Groups: Staff members were organised into departmental groups for simplified platform operation.
- Department-Based Space Allocation: Specific parking spaces were distributed to individual departments.
- Tiered Booking Windows:
- Friday: Department staff access their group’s designated allocation.
- Saturday: If department spaces are fully reserved, team members can access availability in other departmental assignments.
- Sunday: Any remaining unreserved spots are opened to all employees across the organisation.
- Waitlist: Employees can join the waitlist to receive alerts when parking becomes available throughout the week.
Outcomes: Financial Gains and Culture Development
The customised approach produced significant benefits across financial and human dimensions:
Major Annual Cost Savings
By maximising the productivity of current facilities, Quadrent avoided the investment required for additional parking, generating annual cost reductions of $24,000.
Elimination of Congestion Problems
The system framework prevented blocking incidents, removing traffic gridlock and significantly decreasing workplace disturbance and employee dissatisfaction.
Inclusive Accessibility and Fairness
Regardless of rank or employment tenure, every team member obtained reliable access to reserve parking when required.
Enhanced Workplace Culture
The shared-use framework encouraged workplace thoughtfulness, with staff proactively releasing unneeded reservations for colleagues, resulting in increased system performance and overall efficiency.
Clear and Organised Policies
The guidelines established straightforward standards: reserve in advance to access parking, or arrange supplementary commuting options.
Workplace Transformation and Team Experience
Matt Archer reflected on the significant shift in organisational atmosphere:
Creating Long-Term Value Through Deski
Currently, Quadrent’s parking operations run seamlessly, with team members releasing unutilised bookings for their colleagues. The approach complements Quadrent’s dedication to environmental stewardship and efficient resource utilisation. By embracing Deski’s smart booking capabilities, Quadrent addressed its immediate parking challenge while demonstrating its core commitment to transparency and operational excellence.
Introducing Deski: Next-Generation Workspace Booking System
Deski is a user-friendly, practical workspace facility solution created to facilitate the booking experience for multiple workplace resources. The solution provides comprehensive administration of parking spot management, hot desk assignments and meeting space coordination via a unified workspace management platform. Through easy-to-use mobile and web app, Deski empowers team members to coordinate and oversee bookings effectively while ensuring balanced resource sharing and maximum utilisation potential.
Speak with a workspace solutions specialist for a tailored 30-minute session to explore how Deski can optimise your organisation’s resource coordination, support your workplace evolution strategy, and generate savings in operational and parking administration expenses.
