How to manage employees working across multiple locations 

As the business sector is continually adapting to the needs of the globalized world, all boundaries, including those related to geography seem to disappear. This can be seen in the development of offices which foster connectivity and employees’ flexibility. Modern office spaces also promote mobility: more and more employees have two or even more physical places of work, frequently in multiple locations.

Working across multiple locations – proper management is key

Although the management of employees working across multiple locations may seem to be a huge challenge, in reality, it is not that difficult. Nowadays, we have tens of different systems that make it easier than ever before at our disposal. Advanced management software, communication systems and a hot-desking app seem to be necessary in order to control what is happening in the office at any moment.

Management system

The first and at the same time the most important element of a well-organized company based in multiple locations is an advanced management system. It should provide you with a set of different functionalities that enable you to plan, organize, lead and control the work of your employees. The system should support your staff in their everyday duties so that they always know what they are responsible for. This way you can enhance their productivity and efficiency, and make them feel confident no matter where they work.

Communication system

Powerful communication tools offering diverse communication methods are another key element of all companies with more than one office. When employees work from multiple locations, they regularly change their working environment. This is very beneficial to a great extent as they are able to personally meet employees who are based in different cities, which fosters communication among them. However, it also leads to several problems, e.g., in the event employees working on a single project are working from different cities. In such cases, they need access to advanced communication systems that allow them to chat, video call, and instantly share files and their desktops.

Hot-desking app

Once your employees can benefit from advanced communication tools and check what duties they are supposed to perform in a management system, it is now time to think about their convenience. Staff members who have never worked from multiple locations may feel a bit confused at the beginning and unable to find their place in the new office. In reply to this problem, you can provide your employees with a hot desking app, which makes office life much easier.

Deski – a hot-desking mobile app has been created for all company owners and managers who care about their employees’ well-being at work. The system allows for easy desk booking. Thanks to powerful reservation rules that you can tailor to your needs, the booking process is efficient and fair to all of your employees. The biggest advantage of the system is that is supports multi-office management, meaning your staff can book places across several offices depending on their needs. With this system, you can also limit the number of people who are in one office at the same time, which prevents office overload.

Having a company which is based in several locations across different cities encourages the search for systems that handle business management within the company. These are widely available and constantly being adapted to the needs of a developing society – a desk booking app is the best example.

Choose a desk-booking app with a simple, yet powerful interface. We can help you find an optimal configuration for your office. Booking a desk should be nothing but a single click! Get familiar with Deski – a desktop and mobile web app with real-time reservations. Set your own reservation rules and separate office space – it’s all up to you! If you have any questions about our hot-desking solution, let us know!