Full of claustrophobia-inducing cubicles, open-space offices popular just a few years ago are now a thing of the past. Today’s modern offices, which are able to accommodate a similar amount of employees, look much cosier and are far more user-friendly. How is that possible? What are the main features of today’s offices? What elements should be found in modern office space? What is its relation to productivity? What is the role of technology in this?
Modern offices are nothing like the offices we all know from the past. They are usually well-thought-out, ergonomic, full of vibrant colours, plants and natural materials such as wood and cork. The shift from rather poor offices with only basic equipment to skilfully and tastefully arranged spaces stems from the modern view on the problem of productivity. In today’s world, more and more employers are starting to believe that a happy employee is a productive employee, and the role of the environment in which they spend almost a third of their day seems to play an important role in this entire process.
There are two main trends that dominate office design. The first one is minimalism, which involves using only essential equipment and materials to design a space that is uncluttered and pleasing to the eye. A minimalistic space is universal and neutral. Therefore, it doesn’t entail negative connotations and emotions. Its simplicity and monochromaticity are often brightened with decorations inspired by nature. This trend is seeming to gain momentum. Huge plants, wooden wall panels, paintings with floral motifs or cork boards not only decorate the space and make it cosier, but also usually offer some practical function – for example, plants purify the air and act as mood-boosters.
While arranging your office space, what you should take into consideration first is your employees’ needs and their daily routine at work. Keep in mind that an open-space office restricted to one big common area may not be enough for them to carry out their duties with due diligence. Apart from traditional desks, you should also consider organizing some meeting rooms, brainstorming rooms and a place where employees can cool down and relax during their breaks. Introducing bigger tables in the shared space may also be a great option to foster collaboration and speed up the execution of the project.
Modern offices usually offer diverse workstations. Employees can sit at standard desks or join bigger tables. Some of the stations are equipped with regular sit desks, while others are adjusted to the needs of people who prefer stand desks. There are also some additional rooms, like a conference room, which can accommodate a limited number of employees. Although working in such a space can really facilitate life at work, it may also lead to some problems concerning the choice of workstations by employees. The solution to this problem is to introduce a system which will enable staff to choose their workstations. This can be done in a traditional form or with a dedicated desk booking app.
A desk booking application is an innovative software that will ease the management of office space. Thanks to introducing such a system, your employees are able to freely choose where they want to sit. As an employer, you can set some reservation rules, such as booking priority, so that you can be sure that the distribution of places is always fair. This process of choosing places to sit doesn’t require human assistance. It’s simple, efficient, quick, and – most importantly – gives your employees freedom of choice. It helps you run a modern office that fosters collaboration and productivity and also eliminates some misunderstandings which could otherwise arise among employees.
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